All-County Participation - Directions and Deadlines

Please refer to the BCMEA handbook for the complete information and guidelines about All-County Festivals.

Registration

5-6 Band, Orchestra

7-9 Band, Chorus, Orchestra

10-12 Jazz Ensemble

Choral Allocation Form - October 15

✅ 5-6 Chorus Allocation Form: Complete the Choral Allocation Form and send to the 5-6 choral chairperson via District BCMEA rep

Allocation will be based on the formula found in the 5-6 Chorus Allocation section of this handbook

Submit Registration Forms

✅ Email/Scan Cover Letter: Complete the Registration Cover Letter

✅ Scan and email signed registration forms along with the cover letter to the appropriate chairperson by December 1st

Registration Deadline: December 1

5-6 Chorus

Audition Materials - Posted October 1

✅ Complete and have signed the appropriate registration form for each student who would like to audition for All-County

✅ Give each student a copy of the audition letter

✅ Give each student a copy of the audition excerpts and the audition requirements

Submit Registration Forms

✅ Email/Scan Cover Letter: Complete the Registration Cover Letter

✅ Scan and email signed registration forms along with the cover letter to the appropriate chairperson by November 1st

Registration Deadline: November 1

If No Students Are Registering:

✅ If no registration forms will be submitted from your school, inform the Chairperson that they should not expect to receive any forms from your school.

10-12 Band, Chorus, Orchestra

Audition Materials - Posted November 1

✅ Complete and have signed the appropriate registration form for each student who would like to audition for All-County

✅ Give each student a copy of the audition letter

✅ Give each student a copy of the audition excerpts and the audition requirements

Submit Registration Forms

✅ Email/Scan Cover Letter: Complete the Registration Cover Letter

✅ Scan and email signed registration forms along with the cover letter to the appropriate chairperson by December 1st

Registration Deadline: December 1

If No Students Are Registering:

✅ If no registration forms will be submitted from your school, inform the Chairperson that they should not expect to receive any forms from your school.

Auditions

5-6 Band, Orchestra

7-9 Band, Chorus, Orchestra

10-12 Jazz Ensemble

Audition Schedules will be posted by November 15

✅Once the audition schedule has been posted, give the students who are auditioning their times.

✅Work with the students to help them prepare for their audition.

✅Notify the Chairperson of any Cancellations at least 48 hours in advance

  • Students who fail to attend the audition, without prior notification to their teacher, will forfeit the registration fee. 

  • The student’s district will be charged unless the teacher notifies the Chairperson of cancellations at least 48 hours prior to auditions.

10-12 Band, Chorus, Orchestra

Audition Schedules will be posted by December 15

✅ Once the audition schedule has been posted, give the students who are auditioning their times.

✅ Work with the students to help them prepare for their audition.

✅ Notify the Chairperson of any Cancellations at least 48 hours in advance

  • Students who fail to attend the audition, without prior notification to their teacher, will forfeit the registration fee.

  • The student’s district will be charged unless the teacher notifies the Chairperson of cancellations at least 48 hours prior to auditions.

Preparing for the Festival

Music Distribution

✅ Once the acceptance list has been posted inform your students who auditioned of the results

✅ Make arrangements to collect music packets from your district rep (they will receive them from the festival chairperson or coordinator)

✅ Distribute the music packets to the students. Please remind them that these packets contain original copies of the music and the entire packet will need to be returned at the conclusion of the festival.

Preparing for the Festival

✅ Work with your students and make sure they have their music prepared for the festival

✅📝 Chaperone Coverage Form: Email the chaperone form to the festival coordinator (Due 2 weeks before festival)

✅ Submit meal request form for Friday’s rehearsal by the deadline specified by the festival coordinator

✅ Create name tags for all students participating in the festival.

Festival Weekend

✅ Sign-in at the registration table upon arrival on both Friday and Saturday.

✅ Give each student a name tag to wear for the full duration of the festival.

✅ A teacher should be on site to supervise students from each district at all times.

✅ Binghamton University requires all teachers to wear badges for the duration of the festival.